Thank you for joining us as a speaker and supporting our mission. Virginia CLE® deeply appreciates our volunteer faculty, and we look forward to working with you.
The following information is provided to support your preparations. Should you have any questions or needs, please contact your program’s planner or specialist.
Though a Virginia CLE program planner will provide you with specific dates and deadlines, here are some milestones you can anticipate.
This short guide covers planning your presentation and preparing instructional materials.
If you would like to use PowerPoint or other media during your presentation, please inform your program planner.
We kindly request that you use this PowerPoint template for your presentation.
Business attire is recommended. In consideration of the webcast, please avoid loud colors and patterns that can distract on screen.
Thank you for reviewing and abiding by the terms of our speaker reimbursement policy.
As a speaker, you are eligible to claim credit for the time you taught, in addition to the time you spent preparing to teach. You may claim up to four minutes for every minute you teach, which will be rounded to the nearest half-hour. You may not claim more than eight hours of preparation time for any one course. The MCLE Form 3, which you will use to claim teaching credit, will be provided to you at or following the seminar.
For live-on-site and webcast seminars, please plan to arrive at the venue no less than 30 minutes before the start of the seminar.
A full list of seminars locations is available. Should you need assistance, please call 800-979-8253.
Our standard seminar setup features a podium with microphone, a table and chairs for speakers, as well as a screen for PowerPoint presentations at the front of the room.
Attendees are seated at tables facing you, and the camera will be at the back of the room.
If you choose to speak from the table (most do), we will affix a lavalier microphone to your shirt, blouse, or jacket. Microphones in the ceiling of our primary venues pick up anything said by audience members. A speakerphone will be placed in front of your table to accommodate our telephone attendees. If sitting near this phone, please try not to rustle papers.
If you are using PowerPoint, a laptop will be set at or near the speaker table so you can see the slides, and you will have a remote clicker to advance the slides. If you require any media assistance, or if your PowerPoint requires anything special such as audio output, alert your program planner well in advance of the seminar date.
At the beginning of the seminar, the operator will come on the speakerphone and give about 30 seconds of instructions to the phone participants, after which the webcast goes live.
The program planner welcomes all three audiences (live, webcast, phone), gives any additional instructions, briefly introduces the speakers, and turns it over to the first speaker.
As you speak, focus on the live audience, and do not worry about the cameras. If there is no live audience, you can speak to the program planner in attendance. If you are demonstrating something important, please describe what you are doing for our phone attendees. If you are using PowerPoint, occasionally refer to the slide you are on.
We encourage speakers to interact and engage with each other. Some possibilities:
Attendees in all formats are encouraged to ask questions throughout the seminar. Webcast and phone participants submit their questions electronically during the program, and you will see these populate on the tablet provided. You may choose to answer the question when you deem appropriate.
If any in-person attendees ask a question, please repeat the question for the webcast and phone attendees. If you get a question you cannot immediately answer (e.g., you mention a case that is not in the materials, and someone asks for the citation), we can email the answer to all attendees following the program.
As your time concludes, the program planner will discreetly signal you. After you finish, they will deliver final instructions and closing remarks before adjourning the program.
For webcast replays, please remember that at least one speaker must be available by phone for the final 15 minutes of the replay. Of course, we prefer that all the speakers be available.
Phone replays are offered in the same manner as webcast seminar replays. As above, at least one speaker must be available for the last 15 minutes of the replay.
Thank you for presenting a program with Virginia CLE®.
Your participation advances the mission of the Virginia Law Foundation.
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