Critical Technology Skills for Lawyers and Staff

MCLE Credits: 6.5
Ethics Credits Included: 1.5

Live on Site: Tuesday, September 25 / Richmond (Glen Allen)
Registration: 8:30 a.m.
Program: 9:00 a.m. - 4:45 p.m.
MCLE Credit: 6.5 (Ethics: 1.5)
Live-Interactive Credit: 6.5 Live Interactive MCLE Credit Symbol

Information

Why Attend?

Featuring Barron Henley, nationally acclaimed legal technology expert

  • Learn ways to improve your practice while making it easier
  • Solve your office technology problems
  • Listen to tips that will enable you to:
    • Work more efficiently
    • Find things more easily
    • Create better documents
    • Protect client data

If you want to upgrade your tech skills and gain some confidence when it comes to core production tools like Word, Outlook, and Adobe Acrobat (or any other PDF program), this is the program to attend. We will cover the best legal-specific power tips for getting the most out of the technology you already have. We'll also explain the technologies that should be on your radar going forward so you can prioritize and make informed decisions. Finally, we'll go over the basic tools and techniques required to protect confidential electronic data from hackers, thieves, and accidental disclosure.

 
Can't Attend?
E-mail distance_ed@vacle.org to be notified when/if this program is made available as an online or USB seminar.
E-mail publications@vacle.org to be notified when/if this program's seminar materials are made available for sale.

Schedule

COURSE SCHEDULE

8:30 Registration
9:00 Essential Law Firm Technology—The Best of What's Out There

Technology advances quickly and it's not easy to keep up with it while also trying to practice law.  This session will define and explain the technologies that can help any lawyer solve problems, improve client service, and make life easier.  Learn about the essential software and hardware tools that can help you protect client confidentiality, organize case information, manage your practice more efficiently, and improve profitability.
10:00 Email Management Using Outlook

Lawyers and staff are generally drowning in email and many feel helpless when trying to get it under control. This session will show you how to use all of Microsoft Outlook’s feature set to efficiently store and organize email (and attachments), and successfully deal with high email volume.  We'll also show you how to fix Outlook’s default settings for email, calendar, contacts, and tasks.  Finally, we’ll explain many amazing and useful Outlook features that most users don't even know are there.
11:00 Break
11:15 A Legal Professional’s Guide to PDF Files

You probably have noticed that PDF files are everywhere.  They have become the file format of choice when trading documents with other lawyers and clients.  Many courts now require that all pleadings be filed as PDFs; and most governmental forms are available exclusively in PDF format.  Because of their prevalence, everyone in your office needs to understand the risks and benefits of PDF files.  In this session, you'll learn appropriate uses of PDFs, and we'll cover extremely important topics such as metadata removal and electronic document security, redaction, Bates Numbering, splitting/combining PDFs, reducing file size for electronic case filing, review/comment and PDF collaboration, adding signatures and stamps, routing PDFs for comments/feedback, and more.
12:15 Lunch (provided at program)
1:00 Microsoft Word Power Tips for Legal Users

Due to the complex formatting often required with legal documents, most users find Microsoft Word to be a constant source of frustration.  It's the primary tool used to produce work product, yet many feel it works against them.  Adding to the frustration is the fact that most of the techniques and features necessary to control complex formatting are simply concealed. Using Word and “clicking around” provides little improvement and no insight. This session is designed specifically to address those realities.  We’ll show you exactly how to fix the common legal drafting problems plaguing you now and avoid them in the future. You’ll learn dozens of tips and techniques you can put into practice immediately.  Even if you feel you have Word under control, we guarantee you will learn new things about Word throughout this class. 
3:00 Break
3:15 The Non-Techie Lawyer's Guide to Protecting Client Data (Ethics)

When describing what lawyers must do to maintain competence, Rule 1.1 Comment 6 requires that "[a]ttention should be paid to the benefits and risks associated with relevant technology."  Rule 1.6 further requires that lawyers make reasonable efforts to prevent the disclosure of confidential client information. The comments to Rule 1.6 require lawyers to act competently to safeguard client information, and use reasonable safety precautions when transmitting client communications. While all of that may sound intimidating, meeting your duty under the rules of professional conduct isn't as difficult as you may think. The good news is that you don't have to be a security expert or technical expert to protect yourself and your office. Half of the battle simply is knowing what questions to ask, and it's not nearly as complicated as it sounds. Establish best practices in your office and discover the inexpensive or free tools that will make sure your confidential information remains confidential.
4:45 Adjourn

Faculty

FACULTY

Barron K.  Henley, Affinity Consulting Group / Columbus, OH

Barron K. Henley, Esq., is one of the founding partners of Affinity Consulting Group, a legal technology consulting firm focused on automating and streamlining law firms and legal departments.  He earned his B.S./B.A. (marketing and economics) and J.D. from The Ohio State University and is a member of the American, Ohio, and Columbus Bar Associations, and the Worthington Estate Planning Council.  He is a member of both the ABA Law Practice Management and the Real Property Trust and Estate Law ("RPTE") Sections. He's a member of RPTE Futures Task Force, a Board Member for the ABA TECHSHOW, and is the former Chair of the Ohio State Bar Association Law Office Automation & Technology Committee.  Mr. Henley heads Affinity’s document assembly/automation and software training departments; he is a renowned expert on Microsoft Word, Adobe Acrobat, and HotDocs document assembly software; and has authored legal-specific manuals on HotDocs, Adobe Acrobat, and Microsoft Word, Excel, and Outlook.  He is also an expert in launching new law firms, overhauling existing firms, and documenting and re-engineering law firm processes.  Finally, Mr. Henley teaches continuing legal education (CLE) classes throughout the U.S. and Canada covering a wide variety of topics related to law practice management, technology, and ethics. 

Locations, Dates and Fees

LIVE REGISTRATION FEES (Lunch included)
(All registrants will receive access to a complete set of downloadable e-book seminar materials.)

$285* regular registration (without printed materials).
$315 regular registration plus printed materials.
$330 on-site registration (if space is available) (printed materials included).

*Available until 3 business days before the program


LIVE LOCATION AND DATE

Richmond (Glen Allen) / Tuesday, September 25
The Place at Innsbrook (Venue Website / Google Map)
4036-C Cox Road
(804) 346-2100


Click here if you wish to register three or more people from the same firm.
A special 15% discount and free shipping on Virginia CLE®–published books will be available for purchases made at the seminar site.

Lower Registration Fee and Greater Functionality with Downloadable E-Book Seminar Materials

ALL seminar registrants will receive access to a complete set of downloadable e-book seminar materials. E-book materials are searchable, easily accessible, and efficient to use.

When registering, please be sure to provide a legible, valid e-mail address to which Virginia CLE® can send a link to the e-book materials.

Registrants who elect a registration option that includes downloadable e-book seminar materials only and not the printed materials will receive, at the seminar, a short, printed seminar outline with space to take notes.

Printed Materials: You still have the option of receiving a complete set of printed materials for a higher registration fee. Registrants who choose this option will receive printed materials at the program.

REGISTRATION DEADLINES

To receive access to the downloadable e-book materials BEFORE the seminar AND register for the lower fee, your registration must be received no later than 5:00 p.m. THREE BUSINESS DAYS BEFORE the seminar.  A link to the downloadable e-book materials will be e-mailed to you two business days before the seminar.  Once you download the materials, you can review them and print the portions you want to bring with you to the seminar.

After 5:00 p.m. THREE BUSINESS DAYS BEFORE the seminar, only the registration options that include printed materials will be available.


Cancellation/transfer requests will be honored through 5:00 p.m. of the DAY BEFORE the seminar.  You will, however, be charged $90 for the materials if you cancel your registration for the seminar, or transfer registration to a different seminar, after the link to the materials has been e-mailed by Virginia CLE®.

If you have a disability that requires special accommodation, please contact Virginia CLE® well in advance of the program date.

Private recording of this program is prohibited.

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